PaperClipAI/maps/agent-access-map/budgets-costs.md

# Costs, budgets, and spending controls — agent access

Product map: [Costs, budgets, and spending controls](../feature-map/budgets-costs.md).

Feature ID: `budgets-costs`.

Paid admission reads budget exposure without a company accounting writer mutex.
Reservations record best-effort obligations; concurrent admissions can exceed an
observed balance. Final handoff retains shared manual-control and scoped ownership
fences; settlement does not acquire those admission fences. Company, applicable
agent, and applicable project limits include unsettled
observed run usage and reservations without counting either twice. A committed
hard stop prevents fresh provider work immediately; scoped cancellation delivery
runs asynchronously and preserves existing Stop acknowledgement and recovery
requirements. Project enforcement does not pause an agent's unrelated projects.
Hosted browser dispatch records a separate scoped hold, rechecks authority at
the paid POST, and retains unknown charges until terminal accounting. The parent
run reservation does not authorize or replace this separate browser cost cap.

Review date: 2026-10-12. Source commit: `f981fa3cc10cb8663a87dec60345fbff46d54d0a`.

This is a source-reviewed baseline of representative operations and known gaps.
Each capability needs operation-level review before its entire scope can be
qualified. No live agent execution is claimed. Follow the [map contract](../README.md)
for format, permission checks, evidence and maintenance.

Prompt injection classification is a separate `prompt_injection` service charge,
with user/agent/task/project attribution and no heartbeat receipt linkage. Unknown
billing retains its reservation until correction; agent deletion cannot erase
that hold. See [accounting behavior](../../doc/prompt-injection-prevention.md).

## `cost-reporting`

Capability ID: `budgets-costs/cost-reporting`.

Review: `baseline`.

API: `present` — representative operation IDs:

- `GET /api/companies/{companyId}/costs/summary`.
- `GET /api/companies/{companyId}/costs/by-agent`.

Agent access: `available` — REST / native call_api / CLI cost.

Policy: Reading costs uses company/resource cost policy. Budget policies and incident
resolution require a board actor.

Evidence: `source-only` — [implementation](../../server/src/routes/costs.ts#L346) at the
reviewed commit above.

Verification: `not-run` — exercise a listed permitted operation with actual agent
credentials/run context; inspect its result and applicable persistence/attribution.
Assert the relevant denied actor, owner, company or mode from Policy. Review the
remaining operations before qualifying the whole capability.

Gaps: Cost visibility applies. Provider accounting imports and quota-window inspection
have additional board gates.

## `budgets`

Capability ID: `budgets-costs/budgets`.

Review: `baseline`.

API: `present` — representative operation IDs:

- `GET /api/companies/{companyId}/budgets/overview`.
- `POST /api/companies/{companyId}/budgets/policies`.

Agent access: `restricted` — Agent-readable overview where allowed; board-only
configuration.

Policy: Reading costs uses company/resource cost policy. Budget policies and incident
resolution require a board actor.

Evidence: `source-only` — [implementation](../../server/src/routes/costs.ts#L346) at the
reviewed commit above.

Verification: `not-run` — assert the documented agent denial with an owned test fixture;
verify any listed agent request/result path separately. A delegated operation needs its
own policy and access review.

Gaps: Read API exists; no agent-write path for budget policies, including agents with
ordinary company access.

## `incidents`

Capability ID: `budgets-costs/incidents`.

Review: `baseline`.

API: `present` — representative operation IDs:

- `GET /api/companies/{companyId}/budgets/overview`.

Agent access: `available` — REST / native call_api for allowed visibility.

Policy: Reading costs uses company/resource cost policy. Budget policies and incident
resolution require a board actor.

Evidence: `source-only` — [implementation](../../server/src/routes/costs.ts#L346) at the
reviewed commit above.

Verification: `not-run` — exercise a listed permitted operation with actual agent
credentials/run context; inspect its result and applicable persistence/attribution.
Assert the relevant denied actor, owner, company or mode from Policy. Review the
remaining operations before qualifying the whole capability.

Gaps: Inspection is supported; hard-stop or pause relief does not follow from seeing the
incident.

## `resolution`

Capability ID: `budgets-costs/resolution`.

Review: `baseline`.

API: `present` — representative operation IDs:

- `POST /api/companies/{companyId}/budget-incidents/{incidentId}/resolve`.

Agent access: `restricted` — Board resolution API; agent requests the authorized
person's action.

Policy: Reading costs uses company/resource cost policy. Budget policies and incident
resolution require a board actor.

Evidence: `source-only` — [implementation](../../server/src/routes/costs.ts#L346) at the
reviewed commit above.

Verification: `not-run` — assert the documented agent denial with an owned test fixture;
verify any listed agent request/result path separately. A delegated operation needs its
own policy and access review.

Gaps: A governance-policy decision is needed before delegating budget increases or
incident resolution.

## `subscriptions`

Capability ID: `budgets-costs/subscriptions`.

Review: `baseline`.

API: `present` — GET /api/companies/{companyId}/costs/subscriptions; POST /api/companies/{companyId}/costs/subscriptions/refresh; PATCH /api/companies/{companyId}/costs/subscriptions/{subscriptionId}; POST /api/companies/{companyId}/costs/subscriptions/{subscriptionId}/link.

Agent access: `restricted` — these report, refresh, price, and link routes require a board actor. An ordinary agent bearer, native tool, or assistant grant does not inherit the person’s subscription-management identity.

Policy: Company membership and company cost-read permission apply. Account metadata and fees are limited to the owner, an authorized shared audience, or a manager of shared AI connections. Viewers cannot refresh or edit. Editing requires ownership or management of a shared account; linking requires that authority for both records and matching source/target revisions. Company boundaries, immutable price history, and activity logging remain in force.

Evidence: `source-only` — reviewed at `9ef434fe79c57d976b8b03b14c5242db270b8320`. [Subscription card](../../ui/src/components/SubscriptionCostCard.tsx), [cost routes](../../server/src/routes/costs.ts), [subscription service](../../server/src/services/subscriptions.ts), and [report visibility](../../server/src/services/subscription-report.ts).

Verification: `not-run` — Read as each authorized person and verify the account audience. Persist and reload an allowed price change and same-seat link. Reject viewer mutation, another person’s personal-price edit, stale revisions, foreign-company IDs, and ordinary agent requests. Compare current fees, historical usage, and provider state separately.

Gaps: No ordinary-agent management path or request/result handoff is documented. Provider plan discovery, currencies, and seat-identity cases need live qualification; source tests do not establish actual provider billing.

## `accounting-recovery`

Capability ID: `budgets-costs/accounting-recovery`.

Review: `baseline`.

API: `present` — GET /api/companies/{companyId}/costs/data-quality; POST /api/companies/{companyId}/costs/retry-accounting. Separate board operational inspection also uses GET /api/companies/{companyId}/accounting/inspect and POST /api/companies/{companyId}/accounting/retry.

Agent access: `restricted` — quality and retry routes require board identity and company cost-read permission. The separate accounting inspection/retry namespace is board-only. There is no ordinary-agent cost-repair tool implied by permission to read a run.

Policy: Company boundaries and cost visibility apply to the UI report. Viewers may read permitted reports but cannot retry recording. A retry names a run in the same company, logs its request, and calls saved-cost accounting; it does not invoke the adapter. Projection repair is a different operational action with an inspection fingerprint and reason, not the UI Retry cost recording control.

Evidence: `source-only` — reviewed at `9ef434fe79c57d976b8b03b14c5242db270b8320`. [Cost notice](../../ui/src/components/CostDataQualityNotice.tsx), [cost routes](../../server/src/routes/costs.ts), [quality report](../../server/src/services/cost-data-quality.ts), and [accounting retry](../../server/src/services/accounting-integrity.ts).

Verification: `not-run` — Inspect each fixture reason, execute one authorized retry, and compare cost rows, accounting state, activity, and the unchanged run/task execution. Repeat the request to check no duplicate charge. Reject viewer/agent mutations and a foreign-company run. Preserve unavailable and failed states until an actual receipt or allowed correction resolves them.

Gaps: The report is bounded to recent entries; vary the date range to inspect additional records. Full provider receipt timing, invoice reconciliation, and projection repair need separate operator qualification; no live provider recovery is claimed.